Recording purchase invoices from suppliers

Purchase Invoices (/admin/inventory/purchases)

When the supply of meat, vegetables, drinks or packaging arrives, the goods are entered into the system via the purchase invoice.

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Registration Steps:

1. Go to Inventory -> Purchases -> New Purchase Invoice.
2. Fill in the invoice details:
   • Supplier: Name of the supplying company.
   • Invoice Number: Tax invoice number issued by the supplier.
   • Date: Date of entry of the goods.
   • Receiving Warehouse: The warehouse where the goods were unloaded (e.g. Main Hall & Veranda).
3. Adding Items:
   • Select the item (e.g. Beef).
   • Enter the quantity purchased (e.g. 50 kg).
   • Enter the purchase price per unit excluding VAT or including VAT.
   • Determine the purchase VAT rate.
4. Press Register Invoice.

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What Happens Automatically in the System:

• The physical stock of that item in the warehouse immediately increases with the quantity purchased.
• The Weighted Average Cost (WAC) of the product is updated.
• The invoice is stored in the financial archive for accounting.