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Conducting periodic inventory and correcting differences

Periodic Physical Inventory (/admin/inventory/counts)

At the end of each week or month, a physical count of all products on shelves and refrigerators is performed to compare what is physically there with what the computer says.

Step-by-Step Procedure:

  1. Inventory Launch:
    • Go to Inventory -> Physical Inventories -> Start New Inventory.
    • Select the warehouse and print the counting sheet.
  2. Physical Count:
    • The staff accurately counts every bottle, package, and kilogram in the warehouse.
  3. Data Entry into the System:
    • Enter the actual figures in the Physical Quantity Found column.
  4. Review of Differences:
    • The system immediately compares: Diferenca = Sasia Fizike - Sasia Kontabël në Sistem
    • Surpluses (+) appear in green (there is more merchandise than expected).
    • Missing (-) appear in red (goods missing).
  5. Approval and Reconciliation:
    • The manager reviews the causes and presses Finish and Reconcile Inventory.
    • The system automatically performs accounting adjustments so that the stock accurately reflects physical reality.